Features and Commands in Outlook 2010, 2013, 2016, 2019 and 365 Menus and Toolbars

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Features and Commands in Outlook 2010/2013/2016/2019 (Main Interface) Menus and Toolbars

The following tabs list all features and commands included in the main interface (explorer) of Classic Menu for Outlook 2010 and 2013 (it is part one of Classic Menu for Office 2010 and 2013).

Main Menu of Outlook 2010/2013/2016/2019 (the main interface "Explorer")

These features included in v3.50, more features have been added in later versions.

File
Edit
View
Go
Tools
Actions
Folder
Help

File

Ne&w
New E-mail	Create a new e-mail message.
E-mail Message Using
***
Text Message (SMS)	Create a new text message.
New Meeting
New Appointment	Create a new appointment.
***
New Folder...	Create a new folder in the Navigation Pane.
New Calendar...	Create a new calendar in the Navigation Pane.
New Search Folder...	Create a new search folder. -- -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut	Create a custom shortcut to a folder in Shortcuts.
***
New Contact	Create a new contact.
New Contact from Same Company	Save this contact, close it, and then create a new contact with the same company.
New Contact Group	Create a new group of contacts.
***
New All Day Event	Create a new all-day event on this calendar.
New Task
New Task Request	Create a new task request.
New Note	Create a new note.
New Internet Fax
New Journal Entry
Journal Entry	Log a new journal entry about this contact.
***
Recurring Appointment
Recurring Event
Recurring Meeting
***
Choose Form...	Choose a form to design, such as a meeting request or task.
Choose InfoPath Form...
Outlook Data File...
&Open
Selected Items	Open the selected items.
Other User's Folder...	Open another person's shared contacts folder.
Open Calendar
Open Outlook Data File...
Open Calendar	Add shared calendars from other people, departments and rooms, or create a new calendar. -- -- By adding another calendar you can easily see other people's availability.
Close All Items	Close all additional windows.
***
Calendar Groups	Create a new calendar group, add a department calendar or save the currently selected calendars as a new calendar group.
Save As
Save Attachments
Send to OneNote
***
&Folder
New Folder...	Create a new folder in the Navigation Pane.
New Calendar...	Create a new calendar in the Navigation Pane.
***
Move Folder...	Move the selected folder to a new location.
Copy Folder...	Copy this folder to a new location.
***
Delete Folder	Delete the selected folder.
Rename Folder...	Rename the selected folder.
***
Share This Folder...	Share this folder or calendar with other people.
***
***
Folder Permissions...	View and edit the sharing permissions for this folder.
Properties for Folder...	View the properties for this folder.
***
Data File Management...
Import & Export
Archive...
***
Print Preview
Print
***
Work Offline	Disconnect from the server. -- -- Work offline if you do not want to receive new mail.
***
Exit

Edit

Undo
***
Cut	Cut the selection and put it on the Clipboard.
Copy	Copy the selection and put it on the Clipboard.
Paste	Paste the contents of the Clipboard.
***
Select All	Select all items.
***
Clean Up	Remove redundant messages in the selected conversation.
***
Delete	Delete this item.
Move	Move or copy the selected items to another folder. -- -- For e-mail messages, you can create a rule to always move messages in the selected conversation to another folder.
Copy to Folder...	Copy this item to a different folder.
***
***
Mark as Read
Mark as Unread	Mark this item as if you haven't read it yet.
Mark All as Read	Mark all messages in this folder as read.
***
Categorize	Categorize this item. -- -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up	Set a flag to remind you to follow up on this item later. -- -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.

View

Arrange By	Sort and group the items in this folder by a specific field.
Change View	Change the current view to another view.
AutoPreview Layout	Show a brief preview of each message in the message list.
Expand/Collapse	Expand or collapse groups in the list.
***
View Settings...	Customize the current view using advanced view settings. -- -- Advanced view settings include adding and removing fields, grouping, sorting, filtering, column formatting, and other settings.
Reset View	Reset all current view settings to the default settings for this folder.
***
Show as Conversations	Show messages arranged by conversation.
Conversation Settings	Change the way conversations are displayed in the message list.
Reverse Sort	Reverse the sort order of the current view. -- -- For example, reverse the sort order of the message list from newest to oldest.
Add Columns	Choose which fields are shown in the view.
***
Daily Task List	Show, hide or minimize the Daily Task List and change the arrangement.
Navigation Pane	Show, hide or minimize the Navigation Pane and show or hide Favorites.
To-Do Bar	Show, hide or minimize the To-Do Bar and choose what is shown.
Reading Pane	Show, hide or change the layout of the Reading Pane.
***
Day	Show the daily view.
Work Week	Only show days in the work week.
Week	Show the entire week.
Month	Show the month.
Schedule View	Show the selected calendar in a horizontal layout. -- -- The schedule view is useful when trying to see multiple calendars at once to schedule a meeting.
Time Scale	Change the time scale or time zone shown in the calendar.
Overlay	View an additional calendar on top of the current calendar.
Working Hours	Only show working hours in the calendar.
Color	Change the background color of the selected calendar.
Large Icons	Show Notes as large icons.
Small Icons	Show Notes as small icons.
List	Show Notes as a list.
Line Up Icons	Line up icons in a grid.
***
Reminders Window	Show the reminders window.
Show Progress...	Show the current send/receive status.
***
Close All Items	Close all additional windows.
Open in New Window	Open this folder in a new window.
***
Refresh

Go

Mail
Calendar
Contacts
Tasks
Notes
***
Folder List
Shortcuts
Journal
***
Today	Show today in the calendar.
Next 7 Days	Show the next 7 days in the calendar.
Go to Date...	Go to a specified date.
Previous Appointment
Next Appointment
***
Folder...

Tools

S&end/Receive	Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send/Receive
Send/Receive All Folders	Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send All	Send all unsent mail.
Update Folder	Send and receive items in this folder.
***
Send/Receive Groups	Send and receive items in a particular send/receive group. -- -- Send/receive groups can have different behaviors such as the frequency with which Outlook connects to the server.
***
Publish Internet Free/Busy	Publish your free/busy information to the Internet so that other people can see it.
***
Download Headers	Download all mail headers in this folder. -- -- A mail header contains some message fields such as the e-mail address of the sender, subject and date.
Download Headers and Then Full Items
***
Mark to Download	Mark this message to be downloaded the next time marked headers are processed.
Mark to Download Message Copy
Unmark to Download	Unmark this message header so that it is not downloaded.
Unmark All to Download	Unmark all messages that have been marked for download.
***
Process Marked Headers	Download the content of all marked headers in this folder.
Process Marked Headers in All Folders	Download the content of all marked headers in all folders.
***
Send/Recei&ve Settings
Define Groups
Disable Scheduled Send/Receive
Show Progress...	Show the current send/receive status.
Prepare for Offline Use
Dial-Up Connection	Connect using a dial-up connection.
Work Offline	Disconnect from the server. -- -- Work offline if you do not want to receive new mail.
Cancel All	Cancel all pending send/receive requests.
Update Folder	Send and receive items in this folder.
Windows CE Inbox Transfer...
***
Filter E-mail	Filter e-mail messages in the current folder to only show certain items, such as unread or flagged items.
Search
Instant Search
***
All Mail Items	Expand your search to include all mail folders.
All Calendar Items	Expand your search to include all calendar folders.
All Contact Items	Expand your search to include all contact folders.
All Task Items	Expand your search to include all task folders.
All Note Items	Expand your search to include all note folders.
All Journal Items	Expand your search to include all journal folders.
Current Folder	Only search within the current folder.
All Subfolders	Expand your search to include all subfolders of the current folder.
All Outlook Items	Expand your search to include all Outlook items.
***
From	Filter your search results to only show mail messages sent from a specific person.
To	Filter your search results to show mail messages that have been sent to a specific person.
Subject	Filter your search results based on the subject of the item.
Has Attachments	Filter your search results to only show items that have attachments.
Categorized	Filter your search results based on the category of the item.
This Week	Filter your search results based on when the mail message was received.
Sent To	Filter your search results to show items where your name appears in the To line of the mail message.
Unread	Filter your search results to show mail messages that are marked as unread.
Flagged	Filter your search results to only show items that are flagged.
Important	Filter your search results to only show mail messages that are marked with high importance.
***
Organizer	Filter your search results based on the meeting organizer.
Response Status	Filter your search results to show appointments that you accepted, tentatively accepted, or appointments that you have not responded to.
***
Has Phone Number	Filter your search results to contacts that have a business, home or mobile phone number.
Has Address	Filter your search results to contacts that have an e-mail, IM, business, or home address.
***
Start Date	Filter your search results based on the start date of the item.
Due Date	Filter your search results based on the due date of the task.
Modified	Filter your search results based on when the item was last modified.
Completed	Filter your search results by completion status.
Status	Filter your search results based on the status of the task.
Importance	Filter your search results to only show items that are either low, normal, or high importance.
***
Start Date	Filter your search results based on the start date of the item.
End Date	Filter your search results based on the end date of the task.
More	Filter your search results based on more advanced criteria, such as the Cc line on mail messages or location on calendar items.
***
Recent Searches	Reuse a recent search.
***
***
Show Senders Above the Subject
***
Close Search	Close the current search.
Search Tools	Check the indexing status of your Outlook items, select which data files to search, or access other advanced search options.
***
Address Book...	Open the Address Book to look for names, phone numbers, and e-mail addresses.
Rules	Create a rule based on the sender, recipients or conversation topic of this message to always move mail to a different folder.
Run Rules Now...	Apply all rules to the items currently in your mailbox.
***
Mailbox Cleanup...
Empty Folder Folder
***
&Forms
Choose Form...	Choose a form to design, such as a meeting request or task.
Design a Form...	Start the form designer to design a form.
&Macro
Macros	View the list of macros, from which you can run, create, or delete a macro.
Macro Security	Customize the macro security settings.
***
Visual Basic	Open the Visual Basic editor.
COM Add-Ins...	Manage the available COM add-ins.
Disabled Items...	See items that have been disabled.
Mail Merge...	Create a form letter or e-mail to be sent to a set of contacts. -- -- Each contact will receive an individual form letter or e-mail.
***
Account Settings...
Trust Center...
Dial-Up Connection	Connect using a dial-up connection.
Options

Actions

Communicate
E-mail	Create a new e-mail message addressed to this contact.
Meeting	Create a new meeting request addressed to this contact.
Assign Task	Assign a task to this contact.
Journal Entry	Log a new journal entry about this contact.
More	Assign a task, call or send an instant message (IM) to this contact, or create a journal entry.
***
Categorize	Categorize this item. -- -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up	Set a flag to remind you to follow up on this item later. -- -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.
Private	Mark this item as private so that other people cannot see the details of it.
***
Junk	Mark the selected items as junk or prevent items sent by this sender, this sender抯 domain, or this group or mailing list from being marked as junk.
Ignore	Move current and future messages in the selected conversation to the Deleted Items folder.
***
Add or Remove Attendees...	Change the list of attendees by adding or removing people or resources.
Post Reply	Post a reply to this message in a folder.
Reply	Reply to the sender of this message.
Reply All	Reply to the sender and all other recipients of this message.
Reply with Meeting	Create a meeting request from this e-mail.
Forward	Forward this item to someone else.
Forward as iCalendar	Forward this item to someone else as an attachment.
Forward as Attachment
Forward Contact	Forward this contact's information to another person.
***
Share
E-mail Calendar...	Forward the selected calendar to another person in e-mail.
Share This Folder...	Share this folder or calendar with other people.
Share Calendar	Share this calendar with other people.
Share Tasks	Share this task folder with other people.
Share Contacts	Share your contacts with other people so that they can view them.
Share Notes	Share this note folder with other people.
Share Journal	Share this journal with other people.
Open Shared Journal	Open another person's shared journal.
Open Shared Notes	Open another person's shared notes.
Open Shared Tasks	Open another person's shared tasks.
Open Shared Contacts	Open another person's shared contacts folder.
Open Calendar	Add shared calendars from other people, departments and rooms, or create a new calendar. -- -- By adding another calendar you can easily see other people's availability.
***
Publish Online	Share this calendar with other people by publishing it online.
Folder Permissions...	View and edit the sharing permissions for this folder.
IM	Reply to this item with an instant message.
***
Quick Steps
Mark Complete	Mark this task as complete when you are done with it. -- -- Items marked complete do not appear in the To-Do Bar.
Remove from List	Remove the follow up flag on this item. -- -- Once the flag is removed from this item, it will no longer appear in the To-Do Bar, Daily Task List and Tasks.
High Importance	Set this item as high priority.
Low Importance	Set this item as low priority.
***

Folder

New Folder...	Create a new folder in the Navigation Pane.
New Calendar...	Create a new calendar in the Navigation Pane.
New Search Folder...	Create a new search folder. -- -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut	Create a custom shortcut to a folder in Shortcuts.
***
Rename Folder...	Rename the selected folder.
Copy Folder...	Copy this folder to a new location.
Move Folder...	Move the selected folder to a new location.
Delete Folder	Delete the selected folder.
***
Mark All as Read	Mark all messages in this folder as read.
Run Rules Now...	Apply all rules to the items currently in your mailbox.
Clean Up Folder	Remove redundant messages from every conversation in the selected folder.
Delete All	Delete all of the items in this folder.
Recover Deleted Items...	Recover items deleted from this folder.
***
Share Calendar	Share this calendar with other people.
Show in Favorites	Show this folder in the Favorites section at the top of the Navigation Pane.
***
AutoArchive Settings	Specify when items in this folder are archived, and where they are stored.
Folder Permissions...	View and edit the sharing permissions for this folder.
Properties for Folder...	View the properties for this folder.

Help

Help	Get help using Microsoft Office.
***
Office.com
Contacts
***
Check for Updates
Disabled Items...	See items that have been disabled.
Activate Product...
Privacy Options...

Standard and Formatting Toolbars of Outlook 2010 (the main interface "Explorer")

Standard Toolbar
Formatting Toolbar

Standard Toolbar

Ne&w
New E-mail	Create a new e-mail message.
E-mail Message Using
***
Text Message (SMS)	Create a new text message.
New Meeting
New Appointment	Create a new appointment.
***
New Folder...	Create a new folder in the Navigation Pane.
New Calendar...	Create a new calendar in the Navigation Pane.
New Search Folder...	Create a new search folder. -- -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut	Create a custom shortcut to a folder in Shortcuts.
***
New Contact	Create a new contact.
New Contact from Same Company	Save this contact, close it, and then create a new contact with the same company.
New Contact Group	Create a new group of contacts.
***
New All Day Event	Create a new all-day event on this calendar.
New Task
New Task Request	Create a new task request.
New Note	Create a new note.
New Internet Fax
New Journal Entry
Journal Entry	Log a new journal entry about this contact.
***
Recurring Appointment
Recurring Event
Recurring Meeting
***
Choose Form...	Choose a form to design, such as a meeting request or task.
Choose InfoPath Form...
Outlook Data File...
\|
Print
Other Folder...	Move this item to a folder not listed above.
Delete	Delete this item.
\|
Post Reply	Post a reply to this message in a folder.
Reply	Reply to the sender of this message.
Reply All	Reply to the sender and all other recipients of this message.
Forward	Forward this item to someone else.
\|
Categorize	Categorize this item. -- -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up	Set a flag to remind you to follow up on this item later. -- -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.
\|
OneNote
\|
***
S&end/Receive	Send and receive items such as mail messages, calendar appointments and tasks in all folders.
S&end/Receive
Send/Receive All Folders	Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send All	Send all unsent mail.
Update Folder	Send and receive items in this folder.
***
Send/Receive Groups	Send and receive items in a particular send/receive group. -- -- Send/receive groups can have different behaviors such as the frequency with which Outlook connects to the server.
***
Publish Internet Free/Busy	Publish your free/busy information to the Internet so that other people can see it.
***
Download Headers	Download all mail headers in this folder. -- -- A mail header contains some message fields such as the e-mail address of the sender, subject and date.
Download Headers and Then Full Items
***
Mark to Download	Mark this message to be downloaded the next time marked headers are processed.
Mark to Download Message Copy
Unmark to Download	Unmark this message header so that it is not downloaded.
Unmark All to Download	Unmark all messages that have been marked for download.
***
Process Marked Headers	Download the content of all marked headers in this folder.
Process Marked Headers in All Folders	Download the content of all marked headers in all folders.
***
Send/Recei&ve Settings
Define Groups
Disable Scheduled Send/Receive
Show Progress...	Show the current send/receive status.
Prepare for Offline Use
Dial-Up Connection	Connect using a dial-up connection.
Create Rule...	Create a rule based on the sender or recipients of this message to always move mail to a specified folder.
\|
Address Book...	Open the Address Book to look for names, phone numbers, and e-mail addresses.
Find a Contact	Find a contact in your address books.
\|
Today	Show today in the calendar.
Day	Show the daily view.
Work Week	Only show days in the work week.
Week	Show the entire week.
Month	Show the month.
Mark Complete	Mark this task as complete when you are done with it. -- -- Items marked complete do not appear in the To-Do Bar.

Formatting Toolbar

Outlook Today
Back
Forward
Up One Level
Reading Pane	Show, hide or change the layout of the Reading Pane.
Undo
Manage Rules & Alerts...	Manage rules and alerts. -- -- Rules make it possible to automatically take action based on the contents of a message.
Change View	Change the current view to another view.
Group by Box
Field Chooser	Open the Field Chooser to select fields to show.
AutoPreview Layout	Show a brief preview of each message in the message list.
E-mail	Create a new e-mail message addressed to this contact.
Meeting	Create a new meeting request addressed to this contact.
Assign Task	Assign a task to this contact.
More	Assign a task, call or send an instant message (IM) to this contact, or create a journal entry.

What is Classic Menu for Office/Outlook

Brings the familiar classic menus and toolbars back to Microsoft Office 2007, 2010, 2013, 2016, 2019 and 365, helps users get through the transition from Office 2003 (or 2002, 2000) to Office 2007, 2010 or 2013, and saves your money and energy on training if you are upgrading your Office.

Classic Menu for Office

It includes Classic Menu for Word, Excel, PowerPoint, Access, Outlook, OneNote, Publisher, InfoPath, Visio and Project 2010, 2013, 2016, 2019 and 365.