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How to Add and Use the AutoText Function in Microsoft Word 2007 and 2010

• With Classic Menus and Toolbars

If you have not Classic Menu for Office 2010 and Classic Menu for Office 2007:

AutoText is a quite practical function in Microsoft Word. By using the function, we can insert commonly-used phrases such as address, phone number and greetings quickly. When searching for this great feature in Word 2007 and 2010. We have no result. The Office 2007 help document said that the AutoText is not included in the new version of Office, and replaced by the AutoCorrect function. Is that true?

We found that the AutoText can be still used in Word 2007 and 2010, but users need to add it manually. Here we just take Word 2010 for example.

 Step 1: Add the AutoText button into quick access bar

• Right click on the quick access bar locates in the upper left of the window, and choose the Customize Quick Access Bar option. (see Fig.1)

Fig.1

• Choose the “Commands not in the Ribbon” command in the Word Option window
• Find out the AutoText item in the list
• Click AutoText, move to the right pane, and click Add (see Fig.2)
• Click Ok, and the Auto Text button appears in the Quick Access Bar (see Fig.3)

Fig.2

Fig.3

Step 2: Customize the AutoText

After adding the AutoText button into Quick Access Bar, it is easy to find that the AutoText box has only two entries by default (the user’s name and the abbreviation). Users should need to create new Building Block themselves.

• Enter or insert the content you want to add into the AutoText
• Move the cursor to the content and select it
• Click the AutoText button, and choose Save Selection to AutoText Gallery in the bottom of the menu (see Fig.4)

Fig.4

• The Create New Building Block dialog pops up, and you can change the name, gallery, category, save in as you like. (see Fig.5)
• Click OK to finish the setting

Fig.5

Do you find it so complicated to process the AutoText? Actually you can move to Where is Insert AutoText in Microsoft Word 2007 and 2010 .Other than adding the AutoText function into Quick Access bar, there is a very simple way to get the function with one or two click.

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